Job Description

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Full-time, Permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

The Archivist will handle the preservation and management of historical records, including physical and digital materials for the Diocese of Brooklyn. The Archivist will be responsible for organizing, describing, and making archival collections accessible, often focusing on research, genealogy, and institutional history. This role often involves collaborating with various Diocesan offices, parishes, schools and the public.

DUTIES AND RESPONSIBILITIES

• Assessing the historical significance of materials, implement preservation measures and organize collections for efficient retrieval.
• Appraise, preserve, arrange, and describe physical and born-digital archival collections, create finding aids for these collections in line with professional standards and best practices, rehousing and applying basic preservation measures as appropriate, creating data base records, etc.
• Arrange and organize spaces and items to properly maintain the print, photographic, media holdings and to allow for efficient retrieval.
• Evaluate the print, photographic and media holdings of the archives for their value and relation to the history and mission of the Diocese.
• Implement and establish where necessary, policies and procedures for the professional operation of the archives, along with all necessary forms.
• Ensure the proper preservation of artifacts and written records.
• Ensure the records of permanent historical value are transferred to archives regularly.
• Train and supervise archival staff and volunteers.
• Collaborate with other diocesan departments and external organizations.
• Conduct research and assist researchers with access to archival materials.
• Maintain up-to-date knowledge of archival best practices and technologies.
• Serve as resource person for requests for research and other information from internal and external sources.
• Develop and responsibly manage the archive budget.
• Maximize the archive space for areas to carry out the various functions and needs of the Diocese Archives.
• Other duties as assigned.

Qualifications

EDUCATION AND EXPERIENCE

• Master’s degree in Archival studies, History, Library Science or a related field.
• Certified Archivist or SAA A&D or DAS certificate preferred.
• Minimum of three (3) years’ experience in archival management.
• Minimum of two (2) years’ supervisory experience.

REQUIRED SKILLS AND ABILITIES

• Proficiency in current trends and practices in digital management and preservation techniques for archival materials.
• Knowledge of records retention guidelines and best practices.
• Experience with industry standard tools, descriptive schemas and style sheets (i.e., EAD, DACS).
• Previous supervisory experience (regular staff, student workers, interns, and volunteers.)
• Familiarity with and openness to utilizing social media to introduce collections to a broader audience.
• Experience with database management software, including Microsoft 365, and archival programs (ArchivesSpace, Archivists' Toolkit, Preservica, etc.)
• Ability and willingness to lift boxes and other materials weighing up to 40 lbs.
• Ability to stand on stools/ladders.
• Exceptional research, written, and verbal communication skills.
• Strong organizational and time management abilities.
• Valid driver’s license and dependable vehicle required.
• Ability to travel within the geographic boundaries of the Diocese of Brooklyn, primarily Brooklyn and Queens.
• Knowledge of Privacy and Confidentiality laws, regulations and best practices
• Ability to treat confidential information with appropriate discretion.
• A practicing Roman Catholic in good standing and in-depth knowledge of the doctrines, teachings, and traditions of the Roman Catholic Church, preferred.

Questions? communications@nycarchivists.org

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