Job Description

HOW TO APPLY

Applications will be reviewed on a rolling basis and must be received by October 29, 2025. Applications received after the deadline may be reviewed dependent upon qualifications. Submit a resume and cover letter that demonstrates your understanding of the role and how your experience aligns with the job responsibilities. Applications will be considered on a rolling basis until the position is filled.  

To protect the integrity of our structure candidacy process, we kindly ask that all applicants do not call, email, or message our office or any member of the Rebuild.US or Amalgamated Charitable Foundation (ACF) Team about this opportunity.

ABOUT US

REBUILD.US, an initiative of the Amalgamated Foundation, is a rapid response fundraising initiative that aims to direct millions of dollars to the most effective organizations on the ground in areas hit by climate change disasters. 

The underlying premise behind REBUILD.US is that billions of dollars are channeled to charity in post disaster moments – mainly to large national and global charities. These funds are largely limited to the support of immediate response and relief periods, and don’t flow through local organizations that work in the community year-round and know how to get help to where it's most needed, fast.  The funds are also not used to address systemic problems that exacerbate the climate disasters such as housing and economic insecurity, fossil fuel, extractive land and water use, unjust immigration system, voter suppression etc. 

REBUILD’s model allows trusted, local leaders and organizations to immediately help people in need while also working toward the necessary long term systemic solutions to transform our future. 

POSITION SUMMARY

The Fundraising Associate is a new role at REBUILD.US and will report to the Senior Director of Fundraising. The Associate must possess a proactive and self-starter mentality, have a strong attention to detail, and execute flawless and dependable follow through. The ideal candidate must have a love for the management of data, working collaboratively, achieving goals, and stewarding donor relationships. The role will be responsible for contribution tracking and responses, as well as donor data, lists, and reports. This position plays a critical role in building donor trust through accuracy, timeliness, and accountability.

The ideal candidate is excellent under pressure to support the emergent and rapid response work of REBUILD.US and brings a flexible and nimble attitude to their work. 

Responsibilities: 

• In coordination with the Senior Fundraising Director, responsible for the administration of a fundraising program executed with the highest standards of respect and engagement with each donor. 
• Ability to understand, engage, and communicate with various donor types, from individuals to donor advised funds and foundations.  
• Ability to support and respond during emergent and rapid response events with urgency and compassion.

Gift Processing & Donor Services

• Responsible for timely tracking and processing of all contributions in relevant systems, ensuring accuracy and alignment with finance records.
• Effectively maintain workflows, metrics, and reports on an ongoing basis with extreme attention to detail and accuracy.
• Maintain fundraising and grants documents with appropriate information regarding emergent and rapid response needs.
• Ensure donors receive acknowledgments according to REBUILD.US standards and timelines, including letters, thank you notes, and calls. 
• Provide responsive and thoughtful support for donor inquiries, recurring gift updates, and other requests.

Data Management & Reporting

• Lead note taker during  donor meetings to ensure key points and action items are captured, tracked, and followed through. 
• Maintain donor records ensuring accuracy, integrity, and confidentiality.
• Generate donor lists and segmentation for appeals, campaigns, and communications.
• Create regular fundraising reports and dashboards to track KPIs, rapid response performance, and donor retention.
• In collaboration with the Senior Fundraising Director, conduct prospective donor research as necessary. 

Cross-Team Collaboration

• Provide administrative support for cultivation events and campaigns, including RSVP tracking, guest lists, and follow-up communications.
• Support in-person events as necessary including, but not limited to coordinating attendees travel, onsite coordination and support, materials preparation, with an excellent customer service mindset.
• Partner with relevant stakeholders to gather impact stories and data for donor acknowledgments and reports.
• Other duties as assigned.

QUALIFICATIONS AND COMPETENCIES

• Minimum of 1-3 years of experience in fundraising operations, donor relations, or nonprofit administration with rapid response experience strongly preferred.
• Strong knowledge of donor data best practices.
• Demonstrated experience with gift processing, acknowledgments, and donor record management.
• Ability to generate accurate reports and analyze donor data to support fundraising strategy
• Highly organized, detail-oriented, and thorough, with the ability to manage multiple deadlines.

• Proactive self starter who takes the initiative to complete projects and execute on relevant work streams, with the ability to take ownership of projects and follow-through reliably.

• Excellent interpersonal and communication skills; customer service orientation in donor interactions.
• High integrity and discretion in handling confidential donor and financial information.
• Experience collaborating with Finance teams on reconciliation and audits preferred.
• Flexible schedule, including occasional evenings and weekends to support emergent and rapid response work is required.
• Ability to work core hours aligned with the Central Time Zone.

Desired Qualifications

• • Previous experience in at least one of the key areas of responsibility, such as conducting fundraising, grassroots or creator organizing, or contributing to grantmaking.
  • Familiarity with philanthropy, government, or the nonprofit sector. 
  • Experience with managing time and deadlines in a remote setting.
  • Demonstrated skills in planning, organizing, and implementing projects with multiple components.
  • Ability to work effectively as a member of a small, dedicated team.

We encourage all individuals to apply even if they do not have all of the desired qualifications.

Salary, Benefits, Location, and Eligibility

• • $60,000 - $68,000 annually, commensurate with experience.
  • Generous benefits, including 100% employer-paid medical, vision, and dental insurance, vacation days, and a matching retirement plan.
  • Remote job opens to all candidates eligible to work in the United States and able to operate within the Central Standard time zone.

Travel Requirements:
The Program Associate will occasionally travel to attend Rebuild.US events and meetings. 

At Amalgamated Foundation and the Rebuild.US, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.

Job Tags

Work at office, Local area, Immediate start, Remote work, Flexible hours, Afternoon shift,

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