Job Description

Personal Assistant to me as US based professional.

I am seeking a highly organized, reliable, and English-fluent Personal Assistant to support I a professional based in the USA, operating in Eastern Standard Time (EST). This dynamic role requires someone who can handle a mix of administrative responsibilities, manage communication channels, and respond quickly to tasks throughout the workday. A minimum of two hours per day, five days a week, will be guaranteed pay, with the potential to work up to eight hours per day, depending on daily needs. Availability between 10:00 AM and 8:00 PM EST is essential but you will be working remotely so as long as you have your phone and laptop with you and somewhere to sit down you will be able to do the job. You may be contacted to handle time-sensitive matters so readiness to work at any time is optimal.

Key Responsibilities:

Phone Communication: Conduct professional phone calls to US-based businesses and individuals, including handling sensitive or confidential matters. Answer incoming calls promptly, screen calls as appropriate, and follow up on missed calls. Check voicemail regularly and ensure messages are responded to quickly.

Email Management: Monitor multiple email accounts, organize correspondence, respond on behalf of me, and flag urgent messages. Sort and maintain an organized inbox to ensure no communication is overlooked.

Scheduling and Coordination: Schedule appointments, meetings, and calls; manage calendars; and coordinate with business contacts or service providers as needed. Ensure that schedules are up to date and conflicts are avoided.

Payments and Administrative Tasks: Assist with scheduling and processing payments, tracking deadlines, and managing simple financial or logistical tasks. Perform general administrative duties such as preparing documents, taking notes, and organizing files.

Text and Online Communication: Respond to text messages and other forms of online communication (such as chat apps) on behalf of the assigned person(s), ensuring timely and professional replies.

Task and Project Management: Keep track of ongoing tasks, follow up on pending items, and provide regular updates to the assigned person(s). Anticipate needs and proactively manage small projects to completion.

Position Requirements:

Fluent in spoken and written English with strong communication skills.

Highly organized, detail-oriented, and able to multitask effectively.

Comfortable handling sensitive and confidential information.

Technologically savvy—able to use phone, email, messaging apps, and basic office software efficiently.

Flexible availability to respond to calls or messages as required between 10:00 AM and 8:00 PM EST.

Self-motivated, reliable, and capable of working independently without close supervision.

This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others stay organized, and can adapt to changing priorities throughout the day. You will play a crucial role in ensuring that business and personal matters are handled smoothly and efficiently.

If you choose to apply, please understand that this role hasn’t been completely thought out and is subject to some amount of change.

**APPLICATION INSTRUCTIONS (REQUIRED):**

To be considered for this role, you must complete the following two steps in your application message:

1\. **Keyword:** Start your message with the word **"BLUEBERRY"** so I know you have read this entire post.

2\. **Voice Recording:** Since this job requires making and receiving phone calls to the US, I must hear your English proficiency. Please go to **Vocaroo.com**, record a 30-second introduction, and paste the link in your application.

**In your recording, please say:**

"Hello, my name is [Your Name]. I am comfortable handling phone calls, checking voicemails, and responding to emails and texts. I am also comfortable assisting with payment scheduling and general administrative tasks. My favorite food is [your favorite food] and my favorite animal is [your favorite animal].

**Note:** Applications without the keyword and the Vocaroo voice link will be automatically declined. I am a direct employer and will pay the full $3/hr rate directly to you via Wise/Remitly. No agencies, please.

Job Tags

Similar Jobs