Job Description

Virtual Assistant – Greentown Productions

Location: Remote (U.S.-based preferred)
Position Type: Full-Time / Part-Time
Start Date: Immediate

About Greentown Productions

Greentown Productions is a creative media and entertainment company specializing in digital storytelling, multimedia content creation, and production management. We partner with brands, agencies, and independent creators to bring bold ideas to life through video, audio, and digital campaigns.

Our team thrives on professionalism, discipline, and collaboration—values we know align strongly with those who have served or supported service members in the U.S. military.

Position Overview

The Virtual Assistant (VA) will play a pivotal role in supporting our executive and creative teams by providing top-tier administrative, organizational, and communication assistance. The ideal candidate will be highly dependable, detail-oriented, and capable of maintaining composure under pressure while managing multiple priorities in a fast-paced, creative environment.

Candidates with military experience or transferable skills from military service (such as structure, discipline, accountability, and leadership) are strongly encouraged to apply .

Key Responsibilities

Administrative & Executive Support

• Manage executive calendars, scheduling, and meeting coordination.

• Prepare and edit correspondence, communications, presentations, and other documents.

• Organize and maintain digital filing systems, databases, and project trackers.

• Track deadlines, project milestones, and deliverables for multiple production teams.

Operations & Project Support

• Coordinate logistics for virtual and in-person production meetings.

• Assist with procurement, vendor communication, and basic invoicing or expense tracking.

• Maintain confidentiality and security of all company and client materials.

• Support onboarding processes for new freelancers and team members.

Communications & Client Relations

• Draft professional emails and reports on behalf of leadership.

• Serve as a communication bridge between departments, clients, and external partners.

• Handle inbound inquiries with professionalism, tact, and confidentiality.

Technology & Productivity Tools

• Use cloud-based collaboration tools (e.g., Google Workspace, Slack, Asana, Notion, Zoom).

• Manage data entry and reporting tasks with high accuracy.

• Troubleshoot minor tech or access issues and liaise with IT support when needed.

Required Qualifications

• 1+ years of administrative, operations, or virtual assistant experience.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office or Google Workspace tools.

• Excellent time management, prioritization, and multitasking abilities.

• High level of integrity, discretion, and professionalism.

Preferred Qualifications

• Military background (veteran, transitioning service member, reservist, or military spouse).

• Experience supporting creative or production teams.

• Familiarity with project management software (Asana, Trello, Monday.com).

• Comfort with fast-changing priorities and a collaborative environment.

Core Competencies

• Discipline: Ability to structure work independently and meet tight deadlines.

• Accountability: Takes ownership and ensures follow-through.

• Adaptability: Capable of handling dynamic workflows and creative environments.

• Attention to Detail: Maintains precision even under pressure.

• Professionalism: Demonstrates respect, confidentiality, and reliability at all times.

What We Offer

• Competitive hourly or project-based pay (commensurate with experience).

• Flexible, fully remote work environment.

• Opportunities for skill development and advancement within the company.

• A mission-driven culture that values integrity, teamwork, and creative excellence.

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